{"id":12479,"date":"2026-03-19T14:40:50","date_gmt":"2026-03-19T11:40:50","guid":{"rendered":"https:\/\/izibiz.pl\/?p=12479"},"modified":"2026-03-22T21:24:58","modified_gmt":"2026-03-22T18:24:58","slug":"kyc-and-aml-in-polish-banks","status":"publish","type":"post","link":"https:\/\/izibiz.pl\/en\/kyc-and-aml-in-polish-banks\/","title":{"rendered":"KYC and AML in Polish Banks"},"content":{"rendered":"<p class=\"ds-markdown-paragraph\">Continuing our series on possible reasons for refusal to open a bank account in Poland and account blocking, it is worth taking a closer look at the KYC and AML procedures used during client verification.<\/p>\n<p class=\"ds-markdown-paragraph\">KYC\/AML procedures are mandatory checks that every bank in Poland is legally required to perform when entering into a service agreement with a client. In this article, we will explain in detail what KYC and AML are, which laws they are based on, how your business is verified, and what you can do to pass the process successfully.<\/p>\n<p class=\"ds-markdown-paragraph\">\t\t<div data-elementor-type=\"container\" data-elementor-id=\"12467\" class=\"elementor elementor-12467 elementor-12411\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9c73731 e-flex e-con-boxed e-con e-parent\" data-id=\"9c73731\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-8377990 e-grid e-con-full e-con e-child\" data-id=\"8377990\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-1aff056 e-con-full e-flex e-con e-child\" data-id=\"1aff056\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e0a8e4f elementor-widget elementor-widget-heading\" data-id=\"e0a8e4f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Are you looking to open a bank account in Poland?<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4f510c5 elementor-widget elementor-widget-text-editor\" data-id=\"4f510c5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Legal services starting from 150 EUR.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1e76053 elementor-widget__width-inherit elementor-mobile-align-center elementor-widget-mobile__width-inherit xsa elementor-widget elementor-widget-the7_button_widget\" data-id=\"1e76053\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"the7_button_widget.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\"><a href=\"https:\/\/izibiz.pl\/en\/opening-a-bank-account-in-poland-for-foreign-companies\/#price\" class=\"box-button elementor-button elementor-size-xl\">Order Service<\/a><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/p>\n<h2><\/h2>\n<h2 class=\"ds-markdown-paragraph\">\ud83d\udd0d <strong>What are KYC and AML? Complex topics in simple terms<\/strong><\/h2>\n<p class=\"ds-markdown-paragraph\"><strong>AML (Anti-Money Laundering)<\/strong>\u00a0is a set of measures to combat money laundering and terrorist financing. It is an international system of rules designed to prevent criminals from legitimising illegally obtained income through the banking system.<\/p>\n<p class=\"ds-markdown-paragraph\"><strong>KYC (Know Your Customer)<\/strong>\u00a0is the practical tool for implementing AML policy. In simple terms, it means \u201cknow your customer\u201d. This is the process in which a bank collects and verifies information about you and your business to ensure that you are who you claim to be and that your activities are legal. In other words, AML is \u201cwhy we do it\u201d, and KYC is \u201chow we do it\u201d.<\/p>\n<p class=\"ds-markdown-paragraph\"><strong>How do banks practically verify clients as part of the procedure?<\/strong><\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\">Each bank maintains a list of high\u2011risk jurisdictions; they may refuse to work with citizens of those countries (for example, PKO BP lists Bulgaria, Latvia, and Romania).<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">The client is checked against pan\u2011European databases for legal violations.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">Verification of a residential or correspondence address in Poland.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">Determination of whether the client is a US tax resident.<\/p>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 class=\"ds-markdown-paragraph\">\u2696\ufe0f <strong>Legal framework: which laws regulate this?<\/strong><\/h3>\n<p class=\"ds-markdown-paragraph\">The activities of Polish banks in the area of AML\/KYC are regulated by several levels of legislation.<\/p>\n<ol start=\"1\">\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Polish Act of 1 March 2018 on counteracting money laundering and terrorist financing.<\/strong><\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>European Union Directives (AMLD4, AMLD5 and new ones).<\/strong><br \/>\nPolish legislation is harmonised with EU standards. The Fourth Directive (2015\/849) established basic financial monitoring requirements, the Fifth Directive (2018\/843) expanded access to beneficial ownership registers, and the new AML package (2024) introduces uniform rules across the EU.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>EU sanctions regulations.<\/strong><br \/>\nBanks are obliged to check clients and their counterparties against EU sanctions lists (e.g., against Russia and Belarus). This directly affects the ability to open accounts and process transactions.<\/p>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<h3 class=\"ds-markdown-paragraph\">\ud83d\udccb <strong>KYB: When not only the individual but also the business is verified<\/strong><\/h3>\n<p class=\"ds-markdown-paragraph\">For corporate clients, the term\u00a0<strong>KYB (Know Your Business)<\/strong> is used. This is a more complex procedure than KYC for individuals, as it requires analysis of the company structure, ownership chain, and ultimate beneficial owners.<\/p>\n<div class=\"ds-scroll-area ds-scroll-area--show-on-focus-within _1210dd7 c03cafe9\">\n<div class=\"ds-scroll-area__gutters\">\n<div class=\"ds-scroll-area__vertical-gutter\"><\/div>\n<\/div>\n<table>\n<thead>\n<tr>\n<th>Stage<\/th>\n<th>What is checked<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>1. Registration confirmation<\/strong><\/td>\n<td>Verification of the company in the public KRS register; obtaining an up\u2011to\u2011date extract.<\/td>\n<\/tr>\n<tr>\n<td><strong>2. Identification of beneficial owners (UBO)<\/strong><\/td>\n<td>Identification of natural persons who directly or indirectly (through a chain of companies) hold more than 25% of shares or otherwise control the company (CRBR register).<\/td>\n<\/tr>\n<tr>\n<td><strong>3. Representation confirmation<\/strong><\/td>\n<td>Who is authorised to sign documents on behalf of the company (board members, commercial proxies).<\/td>\n<\/tr>\n<tr>\n<td><strong>4. Verification of representatives<\/strong><\/td>\n<td>Identity check of the persons actually coming to open the account.<\/td>\n<\/tr>\n<tr>\n<td><strong>5. List checks<\/strong><\/td>\n<td>Checking the company, beneficial owners and representatives against sanctions lists, PEP (politically exposed persons) lists, and for adverse media presence.<\/td>\n<\/tr>\n<tr>\n<td><strong>6. Collection of additional data<\/strong><\/td>\n<td>Information on expected turnover, average transaction amounts, countries of operation, counterparties. The bank checks whether the declared activity matches the actual business model.<\/td>\n<\/tr>\n<tr>\n<td><strong>7. Risk assessment<\/strong><\/td>\n<td>Based on all collected data, the bank assigns a risk category (low, standard, high).<\/td>\n<\/tr>\n<tr>\n<td><strong>8. Ongoing monitoring<\/strong><\/td>\n<td>Checks do not end after account opening. The bank continuously monitors changes in registers, sanctions lists, and client behaviour.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>&nbsp;<\/p>\n<p class=\"ds-markdown-paragraph\"><strong>Enhanced Due Diligence (EDD)<\/strong><br \/>\nApplies when the client or situation is assessed as high risk. This is mandatory if:<\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\">The client is a politically exposed person (PEP) or is linked to one.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">The client or transaction involves countries on the FATF or EU \u201cblacklist\u201d.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">A complex or non\u2011transparent ownership structure is identified.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\">The client plans transactions aimed at concealing the identity of the beneficiary (suspicion of nominee services).<\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\">Under EDD, the bank will request additional information, including confirmation of the source of funds.<\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"ds-markdown-paragraph\">\u23f1\ufe0f <strong>How long does KYC verification take?<\/strong><\/h3>\n<p class=\"ds-markdown-paragraph\">The timeline depends on the complexity of your structure and how quickly you respond to requests.<\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Simple cases<\/strong>\u00a0(Polish founders, transparent structure) \u2013 may take just a few minutes.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Complex cases<\/strong>\u00a0(foreign founders, holding structures, companies from \u201crisky\u201d jurisdictions) \u2013 may stretch over several days.<\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\">The KYB process for complex structures involves not just checking a single register but building an entire \u201cownership tree\u201d, sometimes spanning multiple countries. This is manual work by analysts and takes time.<\/p>\n<p>&nbsp;<\/p>\n<h2 class=\"ds-markdown-paragraph\">\u26a0\ufe0f <strong>Why can you be refused? Red flags<\/strong><\/h2>\n<p class=\"ds-markdown-paragraph\">A bank has the right to refuse to open an account if it cannot fulfil its AML obligations or assesses the risk as too high. Common reasons for refusal include:<\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Non\u2011transparent ownership structure.<\/strong>\u00a0The UBO cannot be reliably identified and verified, especially if the chain includes offshore companies or nominee arrangements.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Sanctions risks.<\/strong>\u00a0Direct or indirect exposure to EU sanctions.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>High\u2011risk activity.<\/strong>\u00a0Cryptocurrencies, financial services, arms trade, dual\u2011use goods, precious metals, gambling.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Connection with high\u2011risk countries.<\/strong>\u00a0Clients or counterparties from FATF\u2011listed countries.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Data discrepancies.<\/strong>\u00a0Inconsistencies between the CRBR, company documents, and the application forms.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Lack of connection to Poland.<\/strong>\u00a0No office, employees, contracts; it is unclear why the company is in Poland.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Complex structure combined with a \u201cyoung\u201d company.<\/strong>\u00a0A startup with a complex holding structure represents double risk for the bank.<\/p>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3 class=\"ds-markdown-paragraph\">\u2705 <strong>Conclusion<\/strong><\/h3>\n<p class=\"ds-markdown-paragraph\">KYC\/AML is not a \u201cglass ceiling\u201d for foreign businesses, but a system of rules that can and should be taken into account when planning. Polish banks are required to apply these measures to protect the financial system and themselves from fines. The key is to understand the bank\u2019s logic:<\/p>\n<ul>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Transparency<\/strong>\u00a0\u2013 we must see who stands behind everything.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Clarity<\/strong>\u00a0\u2013 we must understand what you do.<\/p>\n<\/li>\n<li>\n<p class=\"ds-markdown-paragraph\"><strong>Predictability<\/strong>\u00a0\u2013 we must know where the money comes from and where it goes.<\/p>\n<\/li>\n<\/ul>\n<p class=\"ds-markdown-paragraph\">If your business is built with these principles in mind, KYC verification will become a formality rather than an obstacle.<\/p>\n<p class=\"ds-markdown-paragraph\"><strong>Need help preparing to open an account or communicating with the bank?<\/strong>\u00a0Contact us \u2013 we will help you get through KYC\/AML verification quickly and without unnecessary questions! \ud83d\ude80<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Continuing our series on possible reasons for refusal to open a bank account in Poland and account blocking, it is worth taking a closer look at the KYC and AML procedures used during client verification. KYC\/AML procedures are mandatory checks that every bank in Poland is legally required to perform when entering into a service&hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[80],"tags":[],"class_list":["post-12479","post","type-post","status-publish","format-standard","hentry","category-bank-service","category-80","description-off"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>KYC\/AML Procedures in Poland: What You Need to Know to Open Account<\/title>\n<meta name=\"description\" content=\"Learn how KYC and AML checks work in Polish banks. 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